Access Guidelines
The data that powers the Teaching & Learning Analytics tools comes from a variety of sources – Admissions, the UCI Directory, the University Registrar, Canvas, and more. The Teaching & Learning Analytics team takes the utmost care in protecting this data, including partnering with data holders around campus, tightly controlling access to reports, and using existing University tools and processes whenever possible.
This page details the various levels of access available and the general requirements for each.
FERPA
Access to detailed student data in COMPASS requires the completion of the UCI online FERPA training module offered via UCLC. If that link doesn’t work, search for FERPA on the UCLC to find the training.
Via the University Registrar’s page on privacy & student records:
The disclosure of information from student records is governed in large measure by the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), by the State of California Education Code, and by University policy and procedures implementing these laws which protect the student’s right of privacy, provide safeguards for the confidentiality of student records, and permit students access to their own records.
Access Guidelines
These Compass reports provide non-aggregated, identified student data on undergraduate students to authorized users. These users must meet the following criteria for access to Compass reports that contain individualized student data:
- Work in a school-wide academic advising or counseling role for undergraduate students
- Work in an office or unit that has access to Compass
If you meet all the criteria in this section except for this one, please have the director, manager, or similarly-titled head of your department/unit contact us to get started with Compass - Have access to the Registrar’s WebAdmin tool, and the Transcripts feature within
- Completion of FERPA training (either in-person or online). Note that this is also a requirement for access to WebAdmin.
If you meet all of these criteria, please use the access request form to get started.
These reports aggregate and de-identify students. Users must be employed as an instructor by the University for access to these reports. If you are an instructor and cannot run the reports, please contact us.
Instructors with the following payroll titles are granted COMPASS access; the list is refreshed annually during the summer:
- 010: PROFESSORIAL-TENURE
- 011: PROFESSORIAL-NON-TENURE
- 210: LECTURER-SECURITY OF EMPLOYMENT
- 211: LECTURER-PSOE-100%-SENATE
- 012: PROFESSORIAL-RECALL
- 016: PROFESSORIAL-EMERITUS
- 114: ACTING PROFESSOR-SENATE
- 216: LECTURER-SOE-EMERITUS
- 316: ________-SENATE-EMERITUS
- 124: ACTING PROFESSOR-NON-SENATE
- 221: LECTURER-PSOE
- 225: LECTURER
If you are a current UCI instructor and cannot access Compass reports, please contact us.
These reports aggregate and de-identify students. Users must meet one of the following criteria to be granted access to the academic leader reports:
- Are a dean for a school
- Are an associate dean with an area of responsibility that includes undergraduate education
- Or, are verified as an assistant dean or equivalent by the associate dean
- Are a chair of a department with at least one undergraduate major
- Or, are verified as a vice chair or equivalent by the chair
If you would like to request access as an assistant dean, vice chair, or similar role, please contact us.
Academic Administrators can also access all Faculty reports.
If you meet the above criteria and cannot run the reports, please contact us.
If your role on campus doesn’t fit into the above categories but you have a need to access some TLA reports, please contact us so we can figure out the right level of access. Below are some pre-approved requests based on role; if you fit into one of these, please be sure to mention that in your message to us:
- Department Schedulers -> Instructor reports
- Instructional Designers -> Instructor reports
Requesting Access
Please review the access guidelines above. Then, submit a TLA Access Request form. A member of our team will be in touch or grant access within 3 business days.